Ready to Build a Career with Christa? Preconstruction Admin Assistant (Rochester, NY)

Overview

Christa Construction – Customer Satisfaction through Quality, Service, and Value!!

Christa promotes an environment of professional development and creative thinking that demonstrates our commitment to hiring and retaining the best people in the industry.  Our team comes first, it’s known through our multiple awards such as Greater Rochester Chamber Top 100 Companies and Rochester’s Top Workplaces.  As an employer, we’re focused on your growth in the company. From leadership development programs, state-of-the-art technology and an open-door policy to learn from each other, you own your personal growth and impact in the company as well as your career. We thrive on our outstanding client service and expertise. 

We are trying to ensure we are bringing the right kind of individual to join our team.

  • Does your work ethic typically outshine the ones around you? 
  • Do you know that you have the skills to impress, and the drive to deliver the highest quality in every situation?
  • Is your history bursting with examples of your personal and professional success?
  • Are you ready to catapult your career alongside the top professionals in the business?
  • Are you the next best thing to happen to Christa?   Let’s chat and see!
Core Values:

Christa’s Core Values inform our decisions and actions at all levels. They serve as ‘guard rails’ for behavior between employees, clients, subcontractors, suppliers, and other stakeholders. Communicating Christa’s Core Values and ensuring everyone internalizes them is essential to fostering and maintaining our amazing culture.

Christa cares about:

  • Integrity: Clients, suppliers, employees, and communities we serve know we build with integrity.
  • Safety: We prioritize safety every day, on every job site.
  • Ownership mindset: We are responsible for our actions and accountable for results. Treat every project like it is your own.
  • Quality: We build every project with quality, exceptional service, & innovative construction methods.
  • Communication: We understand clients’ expectations, then deliver with clarity and transparency to the entire project team.

Balance: We are committed to hard work, balanced with creating time for family, friends, and fun.

 

ESSENTIAL FUNCTIONS:
  • Sub mining and updating the database of MBE, WBE, SDVOB and Section 3 certified companies for future and current invitations to bid.
  • Assembly of the Good Faith Effort packages including the bid solicitation log, narrative and all other backup material associated with the specific project.
  • Assist Preconstruction Managers with the development of Preliminary Utilization plans.
  • Manage and document the certified-subcontractor outreach during a construction projects’ invitation to bid period.
  • Create exhibits specific to the compliance requirements for bid packages, owner, and subcontractor contracts.
  • Maintain Master List Spreadsheet of workforce goals, funding requirements and funding entities for all Preconstruction projects.
  • Assist Precon and Estimating in documentation and filing of compliance process.
  • Assist in the organization and development of Turn Over Documents to ensure the hand-off of a project from Preconstruction and Estimating to Operations is thorough and complete, including all good faith effort documentation.
  • Work with the Preconstruction, Compliance and Marketing department on the creation of job fairs for workforce and subcontractor outreach
  • Be able to quickly adapt to changing federal, state, county and city policies and procedures and communication changes to all department heads.
  • Create training sessions with the subcontractors to review the required compliance documentation on a project basis as needed to promote Subcontractor participation.
  • Assist the Preconstruction Managers with all urgent action items necessary in the completion of the preconstruction process
QUALIFICATIONS & RESPONSIBILITIES

Top candidates will have 2-5 years of experience in preconstruction or project coordination.  Strong understanding of construction processes, techniques, and materials. Excellent communication, organizational, and problem-solving skills, and the ability to work collaboratively in a team environment. Top candidates will also have intermediate to advanced skills in the use of technology including MS Office products, PROCOR, Raken, and P6/Oracle. Advanced skills and/or education in comparable programs will be considered equivalent. 

Senior Project Managers typically have a range of physical requirements, including:

  • Office Work:
    • Ability to sit for extended periods while using a computer and attending meetings.
    • Manual dexterity for typing, filing, and handling documents.
  • Site Visits:
    • Ability to walk, stand, and navigate construction sites, including uneven terrain.
    • Capability to climb stairs and ladders as necessary to assess project conditions.
    • Ability to carry and lift materials or equipment weighing up to [specify weight, e.g., 20-50 lbs] occasionally.
  • Communication:
    • Good hearing and speech to communicate effectively with team members and stakeholders.
    • Ability to read and interpret construction plans and documents.
  • Travel:
    • Ability to travel to various job sites, which may involve driving or using public transportation.
  • Environment:
    • Willingness to work in varying weather conditions and environments typical of construction sites.

 

Compensation for qualified candidates is determined by multiple factors including but not limited to verifiable experience, education, and technical skills. The pay range for this position is: $20-$30 an hour

About Rochester, NY

Nestled on the shores of Lake Ontario, Rochester, is a vibrant city known for its rich history, dynamic economy, and diverse cultural scene. With a legacy of innovation and a strong sense of community, Rochester is the perfect place to live, work, and explore. The city boasts a history of groundbreaking achievements in technology and industry. As the headquarters for several major companies, Rochester continues to thrive as a center for innovation, research, and development. Rochester’s diverse economy includes strong sectors in healthcare, education, manufacturing, and technology.

The region offers numerous opportunities for businesses and entrepreneurs, supported by a collaborative environment and a skilled workforce. You can also experience the arts and culture of Rochester through its world-class museums, theaters, and music venues. The George Eastman Museum, Rochester Philharmonic Orchestra, and the Strong National Museum of Play are just a few highlights of what is offered.

Rochester is also home to an array of parks and outdoor spaces, including the scenic Highland Park and the picturesque Genesee Riverway Trail. Enjoy outdoor activities, festivals, and seasonal events throughout the year. 

Finally, Rochester is renowned for its high-quality educational institutions. These institutions drive research, innovation, and a culture of learning.