Ready to Build a Career with Christa? Preconstruction Admin Assistant (Rochester, NY)

Overview

Christa Construction – Customer Satisfaction through Quality, Service, and Value!!

Christa promotes an environment of professional development and creative thinking that demonstrates our commitment to hiring and retaining the best people in the industry. Our team comes first, it’s known through our multiple awards such as Greater Rochester Chamber Top 100 Companies and Rochester’s Top Workplaces. As an employer, we’re focused on your growth in the company. From leadership development programs, state-of-the-art technology and an open-door policy to learn from each other, you own your personal growth and impact in the company as well as your career. We thrive on our outstanding client service and expertise.

We are trying to ensure we are bringing the right kind of individual to join our team.

Does your work ethic typically outshine the ones around you?
Do you know that you have the skills to impress, and the drive to deliver the highest quality in every situation?
Is your history bursting with examples of your personal and professional success?
Are you ready to catapult your career alongside the top professionals in the business?
Are you the next best thing to happen to Christa? Let’s chat and see!

Core Values:

Christa’s Core Values inform our decisions and actions at all levels. They serve as ‘guard rails’ for behavior between employees, clients, subcontractors, suppliers, and other stakeholders. Communicating Christa’s Core Values and ensuring everyone internalizes them is essential to fostering and maintaining our amazing culture.

Christa cares about:

Integrity: Clients, suppliers, employees, and communities we serve know we build with integrity.
Safety: We prioritize safety every day, on every job site.
Ownership mindset: We are responsible for our actions and accountable for results. Treat every project like it is your own.
Quality: We build every project with quality, exceptional service, & innovative construction methods.
Communication: We understand clients’ expectations, then deliver with clarity and transparency to the entire project team.
Balance: We are committed to hard work, balanced with creating time for family, friends, and fun.

How will working for Christa benefit you?

Not only will you be a part of a wonderful team of industry-leading professionals, but Christa offers great benefits including: Health Dental and Vision, generous 401K matching, PTO, Life & LTD, Tuition Reimbursement, Career Training and Development support, Valuable experience, and more!

A successful Preconstruction Coordinator plays a crucial role in the early phases of construction projects, focusing on planning, coordination, and execution of preconstruction activities for commercial construction projects while promoting Customer Satisfaction through quality, service and value.

ESSENTIAL FUNCTIONS:

Works with the Preconstruction Team to solicit and follow-up on status of bid proposals from subcontractors.
Assists Preconstruction Team with plan and specification distribution, printing needs, creating binders & labels, files estimates, and meeting minutes.
Maintain and expand subcontractor database through sub mining.
Maintains subcontractor prequalification data, sends reminders and ensure annual updates are complete.
Maintains subcontractor requalification data, sends reminders and ensures annual updates are complete.
Manage the bidders call list to ensure bid coverage.
Assist with compiling and tracking bid RFI log.
Assist with MWBE outreach:
- Assisting with call lists and the calls themselves.
- Assisting with saving and printing proposals (Mainly on bid days).
- Printing drawings.
- Helping manage pipeline (adding new companies, updating companies with bad contact info).
- Managing subcontractor registrations.
- Coordinating bid schedules.
- Uploading drawings to the Procore module.
- Regional preemptive sub mining and research of strong subs for project pipeline.
Help draft contract exhibits, enumeration of documents.
Save latest version of plans / specs to Procore (drive) and possibly upload to the drawings / specs App in Procore as well.
Track down paperwork for pre-qualification process
Save & print quotes for estimators during OTB as needed
Document RFI’s during bid process, & investigate future submittals via Procore
Print drawings / specs Reporting/Communication Expectations

QUALIFICATIONS & RESPONSIBILITIES

Top candidates will have 2-5 years of experience in preconstruction or project coordination. Strong understanding of construction processes, techniques, and materials. Excellent communication, organizational, and problem-solving skills, and the ability to work collaboratively in a team environment. Top candidates will also have intermediate to advanced skills in the use of technology including MS Office products, PROCOR. Advanced skills and/or education in comparable programs will be considered equivalent.

A Pre typically have a range of physical requirements, including:

Office Work:

Ability to sit for extended periods while using a computer and attending meetings.
Manual dexterity for typing, filing, and handling documents.

Communication:
- Good hearing and speech to communicate effectively with team members and stakeholders.
- Ability to read and interpret construction plans and documents.

Safety Awareness: Understanding and adhering to safety protocols is crucial.

Compensation for qualified candidates is determined by multiple factors including but not limited to verifiable experience, education, and technical skills. The pay range for this position is: $20-$30 an hour.

About Rochester, NY

Nestled on the shores of Lake Ontario, Rochester, is a vibrant city known for its rich history, dynamic economy, and diverse cultural scene. With a legacy of innovation and a strong sense of community, Rochester is the perfect place to live, work, and explore. The city boasts a history of groundbreaking achievements in technology and industry. As the headquarters for several major companies, Rochester continues to thrive as a center for innovation, research, and development. Rochester’s diverse economy includes strong sectors in healthcare, education, manufacturing, and technology.

The region offers numerous opportunities for businesses and entrepreneurs, supported by a collaborative environment and a skilled workforce. You can also experience the arts and culture of Rochester through its world-class museums, theaters, and music venues. The George Eastman Museum, Rochester Philharmonic Orchestra, and the Strong National Museum of Play are just a few highlights of what is offered.

Rochester is also home to an array of parks and outdoor spaces, including the scenic Highland Park and the picturesque Genesee Riverway Trail. Enjoy outdoor activities, festivals, and seasonal events throughout the year.

Finally, Rochester is renowned for its high-quality educational institutions. These institutions drive research, innovation, and a culture of learning.